Most people are unaware of how drastically different and occasionally much more difficult a corporate move may be than a residential one. A corporate move could need to adhere to specific company policies and might need for at least three months of planning ahead. Here are some advice on what to anticipate, what hazards to avoid, and what not to ignore in order to ensure a seamless workplace transfer. For more details, please click here Költöztetés Szigetszentmiklós
Planning Can Save You Money
A company’s primary goal is to turn a profit, and in order to do that, it must be operational and efficient. Your business will spend less time producing money and more time moving. Your business will save time and money if you plan well in advance.
Long-term time savings will be greatly increased if you devote a little time in thoroughly investigating your new office location. Take careful measurements of each new room and note how it differs from the rooms in your existing location in terms of size and shape. Will it be tough to assemble your beloved bookcase and L-shaped desk in your new office space? Can the entire sales staff fit on the second floor? Where will every photocopier end up?
You must draw out a floor plan to help you with these inquiries. A decent floor plan should be drawn to scale and show where furnishings, plants, departments, and office equipment will be placed. The floor plan ought to reflect all you will be bringing to your new office space. Distribute the floor plan to your coworkers and your movers as soon as it is finished. Everyone will work more efficiently if they follow the same plan.
Engage Everyone
You should give as much notice as you can to all parties involved, including the movers, landlords, and renters, so they are aware of the precise relocation schedule. They must be aware of all the specifics so you won’t have to spend time on moving day fielding last-minute inquiries. It will be necessary for the movers to know precisely which floor to go to and where to put each piece of furniture. Moving might go more quickly if you identify furniture and equipment in advance. For instance, if you have several desks that are visually identical but should be placed in various offices, number each desk and label it with a colour that corresponds to the office it goes in and the level it belongs on. Naturally, make sure to put the labels in a visible location. In the end, the move will proceed more quickly the more exact your instructions are.
To ensure that everyone is on the same page, it is a good idea to prepare an office moving guide that includes specific packing and unpacking instructions. Each department will be responsible for packing up their own offices and may have specific needs, so ask department bosses to go over the guidance with their staff members.
Ways to Pack
You must pack the contents of all bookshelves, shelves, storage cabinets, and workstations in boxes after emptying them all. On supply or storage cabinets, all doors must be firmly fastened. It may not be necessary to empty smaller, lighter things like filing cabinets, but they should be closed or taped shut.
Make sure to empty your desk completely before packing it up, and include any items that are on top of the desk, such as letter trays, books, or calendars. Before packing in the box, smaller loose objects like pens, erasers, and paper clips should be sealed in envelopes. Glassware and other fragile things should be first wrapped in protective material if you have any.
Prior to the migration, security files require extra care and should be locked safely. If an escort is necessary, the necessary preparations should be made well in advance, and the movers should be informed.
Since the mover cannot be held liable for damage to your personal things, it is recommended that you move them separately whenever it is practical. Plan to transport things like pictures, cash, legal documents, plants, and decorative items by yourself if you want to keep yourself safe.
Do not Move labels should be placed on any furniture or equipment that is not to be moved, especially if it will be recycled or discarded.
Avoid moving trash
Moving is a great justification for performing a thorough spring cleaning of your office and getting rid of old garbage and useless documents that have been gathering dust for years. After all, if you get rid of it beforehand, you’ll have a lot less to pack and move. Both time and money are saved. Gather all of your trash and make an effort to get rid of as much as you can before moving. If the amount of waste exceeds the city’s set restrictions for waste, you might need to order dumpsters from the city and have them positioned near your building while you work.
Stairways and Elevators
Make a note of the location of the elevators and stairwells in your new building before moving day. If there is a freight elevator, you should examine if your heavier products will fit in it. If there isn’t an elevator in the building, the moving company will need to know so they can bring the right tools to handle heavy objects.
Equipment and Machinery
Before disconnecting or moving any electronic equipment, be sure you are knowledgeable about what you are doing. Inform the rental business that you are moving and ask if there are any specific handling requirements if the item is a rental. Care should be used when disconnecting and disassembling computers, and any loose parts should be taped together or placed in a container with a clear label. The photocopiers should have their fluid emptied. It’s also a good idea to empty things like water dispensers and vending machines.
A fantastic strategy to ensure you don’t forget anything is to develop a checklist before your move. To get you started, consider the following advice:
Remember to…
clearing your desk.
to empty each and every supply cabinet.
to firmly lock the filing cabinet’s drawers.
to remove calendars and photographs off the wall.
to appropriately box fragile objects.
to turn off all computers and equipment.
should remove all liquids from the device.
to name everything, including tiny things like chair pads.
to provide a backup set of keys.
to place an order for fresh stationery with your updated address.
to confirm that the restrooms are operational.
to make sure the power is on.
to confirm that the phone and Internet connections have been connected.
